Thank you for your interest and willingness to join the organizing team for WordCamp NYC 2019!
Organizing any WordCamp is a tremendous undertaking, and WordCamp NYC is among the biggest. Every year, a team of amazing WordPress Community members from NYC and beyond, huddle together to volunteer their time and expertise for an outstanding destination WordCamp.
We’re looking for committed volunteers with experience in the following areas.
Speakers and Programming
Formerly known as the “speakers wrangler”, this is one of the core areas of planning for the conference. This person or team, should have a good mix of experience and/or knowledge of the WordPress Community at large. The core responsibility here is to promote the speakers application process, and oversee the curriculum offered at the event.
The team will evaluate submissions to select a fair mix of content that is representative of the population in the community, and engages all our diverse attendees.
Sponsors
This person or team will oversee fundraising for the event through promoting our sponsor packages. We’ll be communicating with sponsors who are actively interested in participating in WordCamp NYC 2019, as well as reaching out to passive sponsors. Leverage professional communication skills, friendly and helpful attitude for day-of coordination, are among the critical traits for this team.
Volunteers
This person or team will help manage our some 40 volunteers needed to run our event. Tasks include creating and managing the volunteer application process, scheduling orientation calls, scheduling staff for tasks at the event, and of course running the event.
Attendee Experience / Social and Recreation
This person or team will oversee matters related to our attendees. Working closely with our Communications and PR group, this person will write emails sent to attendees, and also have a hand in scheduling social media posts promoting the main event, and recreational activities we invite participants to join in on.
This team will also source and organize our social events, namely our speaker-sponsor event before the conference, and also plan our after-party for all our attendees.
This team will also manage the needs of attendees with life-threatening allergies, accessibility, and issue visa letters to traveling participants who require them.
Website and Design
This person or team will oversee our website design and development, and must be able to navigate within strict WordCamp Central guidelines.
Graphic Designers / Illustrators who can help design digital and print style guides for our event brand. Tasks will include digital products, print material design, swag design, attendee badge design, and select venue branding design.
Experienced designers able to coordination with related (local NYC) vendors would be highly appreciated.
Communications and PR
This person or team will manage our Social Media and PR presence. You will help write blog posts, plan and schedule social media posting (before / during / after the conference). You’ll also collaborate with programming/speakers wrangler, sponsors, volunteers, and attendee experience groups on materials needed to communicate participation in the event.
Venue and Catering
This person or team will help source and coordinate our event site, A/V, shipping, catering, and assist with event logistical needs. Working closely with other teams, you’ll also assist with venue sponsor branding needs, receiving shipments of swag, badges, and sponsor-related trade show assets.
Should I Apply?
Absolutely!
While we appreciate expertise you can offer in a particular area, all we require is a willing and friendly disposition to learn and help us accomplish a successful event.
Being in the organizing team, we will have more responsibilities than the volunteers we will call for later on this summer. So if you’re interested in a more measured role, perhaps just for the day-of the event, be on the lookout for that call-for-volunteers closer to the event.
Take a few minutes to read over the requirements that all WordCamp organizers must follow, and send us a note expressing your area of interest below. There is no deadline, however we would like to fill the core teams by the end of April 2019.
Apply Now
To express interest in being in the Organizing Team, please complete the Organizer Interest Form.